Pricing

Photo by Brooke Miller

Clear & complete pricing.
no financial surprises.
no upsells.

Planning your wedding and feeling like you’re drowning in pretty pictures with zero actual prices? Read our blog post on what you need to know before booking.

how to budget your wedding venue

2026 Pricing

You’ll find full pricing details listed for each service below:

1. VENUE & TEAM

2. WEDDING COORDINATION

3. FARM-TO-TABLE FEASTS

4. CRAFT BAR SERVICES

Photo by Daryl Getman
  • This venue and team are special!
    “The team here over-delivered. I could wax poetic endlessly about what made the day special, but if you’re reading this, you are in the kindest, most capable hands. Get married here.”
    — Remy
1

Our multi-locations venue & team

2026

One day events (Sa or Su): $17,500

Two-Day Weekend: $18,500

Three-Day Weekend: $19,500

The venue and team fee at Roxbury Barn & Estate in Upstate NY

INCLUDED IN THE VENUE & TEAM FEE:

  • Our dedicated 15+ person venue team to ensure your day runs seamlessly
  • Beautiful ceremony space at our Pine Grove
  • Cocktail hour at the Hilltop Pavilion
  • Reception dining at the roofed Terrace
  • Dance party space in the Carriage Barn
  • Get-ready Cottage a charming Cottage tucked away on our estate
  • All furniture and equipment at every location
  • 4WD six-passenger carts with drivers throughout your event
  • High-speed WiFi available everywhere
  • Backup power systems for peace of mind
  • Comfortable restrooms conveniently located near all venue locations
  • Professional sound systems and portable PA equipment
  • Stunning lighting thoughtfully placed throughout the property
  • Climate control (AC & heating) in the Carriage Barn

PARTY SIZE:
One Day Wedding (Saturday or Sunday): 80-140 people
Add-on Rehearsal Dinner: 30-60 people
Add-on Welcome Party: 80-140 people
Add-on Post-Wedding Brunch: 80-140 people

PAYMENT DETAILS:
A first venue fee payment of $6,000 is due upon booking. The second and final venue fee payment is due seven months before the event date. The fee is subject to 8% sales tax.

Explore our locations
More on our team & Services
2

All planning tools & wedding coordination

2026

Planning Tools & Wedding Coordination: $4,500

The wedding coordination and planning tools fee at Roxbury Barn & Estate

COORDINATION SERVICES & PLANNING TOOLS:

Our Planning Team:

Casper de Boer, Executive Director guides you from day one with comprehensive planning tools and a personalized online platform where we’ll collaborate on every detail, starting with your wedding timeline. He’s always available for guidance and support.

Danyelle Visingard, Wedding Coordinator begins working with you six months before your wedding and stays by your side throughout your entire wedding day. Our goal is to make planning your wedding both fun and stress-free.

OUR WEDDING COORDINATION SERVICES INCLUDE:

  • Detailed consultation to understand your vision
  • Collaborative timeline development tailored to your day
  • Regular check-ins throughout your planning journey
  • Comprehensive venue walkthrough covering every planned detail
  • Custom dinner floor plan creation
  • Guided ceremony rehearsal to ensure everything flows perfectly
  • Full on-day logistics management
  • Vendor coordination and communication on your behalf
  • Personal décor setup on your wedding day
  • Last-minute problem solving so you can focus on celebrating
  • Reception flow management to keep your party seamless
  • Complete support from arrival to farewell

OUR ONLINE PLANNING PLATFORM OFFERS:

  • Comprehensive planning checklist for your entire journey
  • Style guide to help define your vision
  • Vendor contact database for easy reference
  • Collaborative timeline including every weekend detail
  • Final guest list management
  • Interactive floor plan creation

OUR PLANNING TOOLS (AVAILABLE AT BOOKING):

  • The Green List: Our curated, trusted vendor directory
  • Lodging Guide: 180+ local accommodation options
  • Sample timelines for inspiration
  • Dinner layout examples

IMPORTANT NOTES:

Our professional event coordinator and our executive director coordinate and lead all weddings at the estate. We do not accept external coordination.

The coordination fee is due six months before the event date and is subject to 8% sales tax

meet our coordination team
3

Farm-to-table feasts

2026

Wedding Day:
Passed Hors d’Oeuvres, Market Table, Appetizer, Choice of Four Main Courses: $135 p/p

Wedding Day:
Desserts starting at $12 p/p

Wedding Day:
Optional Late Night Snacks: à la carte

Optional Family-Style Rehearsal Dinner:
including Dessert, Wine & Beer, Tea & Coffee: $145 p/p

Optional Welcome Party:
including a 2½-hour Full Bar and food stations: $145 p/p

Optional Post-Wedding Brunch:
including Brunch Buffet, Tea, Coffee & Prosecco: $55 p/p

Food services at Roxbury Barn & Estate, a full-range Catskills wedding venue

WEDDING DAY FOOD SERVICE DETAILS:

No hidden costs for tableware, glassware, furniture, staff, and cleanup — everything is transparently included.

COCKTAIL HOUR AT THE HILLTOP PAVILION:

  • Artisanal Market Table featuring locally sourced cheeses and charcuterie, house-made dips and spreads, roasted seasonal vegetables, fresh fruit, marinated olives, and our signature artisanal bread.
  • Passed Hors d’oeuvres: Choose four expertly crafted appetizers, customized by our chef to match your preferences.

SIT-DOWN DINNER AT THE ROOFED TERRACE:

  • First Course: All guests enjoy the same seasonal appetizer – either a fresh salad or soup – served with warm, house-baked bread and seasonal whipped butter.
  • Main Course: Guests pre-select from four options featuring locally sourced proteins and seasonal vegetables.
  • Elegant Presentation: Complete table settings with our full collection of tableware, silverware, glassware, and linen napkins for a refined dining experience.
  • Menu Development: Includes personalized consultation and comprehensive on-site tasting.

DESSERTS AT THE CARRIAGE BARN:

  • Wedding Cake Service ($12 per person) Custom cake designed in-house with your choice of design, flavors, fillings, and buttercream. Includes coffee and tea service.
  • Signature Dessert Table ($22 per person) An enchanting display of individual mini desserts, beautifully presented. Includes coffee and tea service. Add a two-tiered 6″ over 8″ wedding cake for an additional $3 per person.

OUR CULINARY PHILOSOPHY:

  • Chef Leah Detreville collaborates with you to create a completely personalized menu driven by seasonal ingredients and your preferences.
  • Pastry Chef Kristina Ugenti crafts beautiful, artisanal mini desserts using seasonal and local ingredients with an emphasis on natural, unprocessed flavors.
  • Dietary Accommodations: We happily accommodate most dietary needs when notified in advance. Our nut-free kitchen ensures safe dining for all guests.

ADDITIONAL SERVICES:

  • Rehearsal Dinner —find details at bottom of page
  • Welcome Party —find details at bottom of page
  • Post Wedding Brunch —find details at bottom of page
  • Vendor meals available at reduced rates
  • Children’s menu for guests 8 and under
  • Late nights snacks, tailored to your needs
  • Get-ready lunch at the cottage

PAYMENT DETAILS:

  • 40% first food services payment: Due 4 months before wedding date
  • Final payment & guest count: Due 1 month before wedding date
  • Tax & Gratuity: All food charges subject to 8% sales tax and 20% gratuity
  • Exclusive service: All food services provided exclusively by Roxbury Barn & Estate
More on our Food services
4

Craft bar services

2026

4-hrs Everything-but-Liquor:
premium wines, craft beers, local hard cider, sodas, and juices $60 p/adult

— Each extra hour of
Everything-but-Liquor: $ 12 p/adult

4-hrs Full Bar:
premium wines, craft beers, cocktails and mixed drinks with premium and local liquors, local hard cider, sodas, and juices: $70 p/adult

— Each extra hour of Full Bar: $ 15 p/adult

Bar services at a wedding at Roxbury Barn & Estate in Upstate NY

OUR BEVERAGE PHILOSOPHY:

We feature craft beers from small Upstate New York breweries, premium Old and New World wines, and specialty cocktails often with both small-batch spirits from regional craft distilleries and well-known premium liquor brands.

SERVICE OPTIONS:

  • Standard Service Window: 4-hour open bar (can extend to 5 or 6 hours)
  • “Everything-But-Liquor” Package: Premium wines (two whites, two reds, rosé), prosecco, five craft beers, one domestic beer, local hard cider, sodas, and juices.
  • Full Bar Package: Everything in the standard package plus cocktails and mixed drinks made with premium and local spirits, complete with mixers and garnishes.

SERVICE FLOW:

  • Upon Arrival: Complimentary infused water, iced tea, and lemonade (included in venue fee)
  • Bar Service: Begins after your ceremony and continues uninterrupted from cocktail hour through the evening, moving seamlessly from Hilltop Pavilion to Terrace to Carriage Barn.
  • Service Hours: Our bar closes at the end of the set open bar window, at 11 pm at the latest on weekend evenings and at 10 pm at the latest on weekday evenings. Guests may bring their final drink to our optional bonfire on Spring Hill, where complimentary water is provided.

ADDITIONAL DETAILS:

  • Youth beverages (ages 9-20): $30 per person for entire event
  • Children 8 & under: Complimentary beverages
  • Exclusive service: All beverages provided exclusively by Roxbury Barn & Estate
  • Payment: Full bar payment due 1 month before wedding date
  • Tax & Gratuity: All bar charges subject to 8% sales tax and 20% gratuity
more on our Bar Services
+

Optional XL bonfire & s’mores

2026

Setup, lighting, and monitoring
of a large bonfire with s’mores table: $750

The XL bonfire finale with s'mores table

BONFIRE EXPERIENCE:

Weather-dependent add-on service (not included in venue fee).

The Perfect Ending:
Our magical bonfire experience begins when the bar closes and the dance party comes to an end, creating the perfect end-of-night ambiance for s’mores under the stars.

What’s Included:

  • Complete XL-size bonfire setup on our scenic property
  • Full s’mores station with all the fixings
  • Sustainably sourced wood foraged from our 50-acre property, without ever taking down a living tree.

Payment Details:

  • Payment: Due 1 month before wedding date
  • Weather policy: Full refund issued if bonfire cannot be lit due to inclement weather
  • Tax: Subject to 8% sales tax
As seen on The New York Times, OUT magazine, Essense, The Cut, New York Magazine, and more.
Photo by Daryl Getman

Single Day Wedding or Full Wedding Weekend?

We host one wedding per weekend from late May through mid-October—and it’s all yours! Whether you’re dreaming of a single perfect day or a full weekend celebration with a rehearsal dinner or welcome party, and a goodbye brunch, we’ve got you covered. (All add-ons are totally optional, of course.)

Single-Day Wedding

Your wedding day can last up to eight magical hours, starting from “I do.” Pick your perfect day—Saturday or Sunday—and make it unforgettable.

GROUP SIZE
We welcome 80-140 guests for wedding day celebrations (with an 80 adult minimum).

TIME GUIDELINES
Ceremonies start at 3:00 PM or later, and you’ll choose your ideal time frame based on your ceremony start and open bar package. Dance the night away with amplified music in the barn until 11:00 PM the latest, then gather ’round our optional bonfire (which can be lit as late as 11:00 PM). All festivities wrap up by midnight at the latest.

CEREMONY REHEARSAL
The day before your wedding, our coordinator will walk you through a ceremony rehearsal and handle any item deliveries.

Add-on: Rehearsal Dinner

GROUP SIZE
Keep it cozy with 30-60 of your nearest and dearest on the evening before your wedding.

FOOD & BEVERAGE SERVICES
Gather at our indoor-outdoor dining terrace for a welcome drink and passed canapés, followed by a sit-down dinner featuring an appetizer (soup or salad), family-style entrées, and dessert. Rehearsal dinners also include all drinks, including red and white wines, rosé, beers, sodas and juices, and coffee and tea at dessert.

TIME GUIDELINES
Start between 6:00-7:00 PM and enjoy up to two and a half hours—plenty of time for toasts, tears, and maybe a few embarrassing stories. 

PRICING
$145 per adult (plus 20% pretax gratuity and 8% sales tax). 

Add-on: Welcome Party

GROUP SIZE
Kick off your wedding weekend with a bang! Welcome parties can include all your wedding guests—80 to 140 people (80 adult minimum)—and happen the evening before your wedding in lieu of a rehearsal dinner.

FOOD & BEVERAGE SERVICES
Meet us at the indoor-outdoor dining terrace for an open bar stocked with cocktails, mixed drinks, craft beers, wines, cider, sodas, and juices. Casual food stations keep everyone happy all evening—think smash burgers, taco bars, and other crowd-pleasers.

TIME GUIDELINES
The party starts by 7:30 PM at the latest and lasts up to two and a half hours, wrapping up by 10:00 PM.

PRICING
$145 per adult (plus 20% pretax gratuity and 8% sales tax). 

Add-on: Post-Wedding Brunch

GROUP SIZE
Gather 80-140 guests (80 adult minimum) for one last hurrah before everyone heads home.

FOOD & BEVERAGE SERVICES
Fuel up at our buffet featuring house-made seasonal pastries, local honey and seasonal jam, seasonal quiche, fresh-pressed juice, smoked trout, wraps, salad, home fries, local fruits and veggies, petit-four sandwiches, coffee, tea, and prosecco. (Because bubbles make everything better.)

TIME GUIDELINES
Brunch kicks off at 11 AM at our indoor-outdoor dining terrace and lasts two and a half hours.

PRICING
$55 per adult, $50 per person under 21 (plus 20% pretax gratuity and 8% sales tax).

how to budget your wedding venue
Photo by Kimberly Coccagnia
  • It has been an absolute joy working with you
    “You have created a real-life fairy tale experience and continue to impress with the new additions. It inspires us to witness your joy and service embodied in all the barn offers. Thank you for entertaining all our emails and for your outstanding communication.”
    — Greg & Anthony