Faq
Frequently Asked Questions
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Flow of the day
On your wedding day, the festivities typically span about six to eight hours. The exact start and end times, as well as how long everything lasts, will depend on what you prefer and the time of year. We really focus on creating a laid-back vibe so that everyone can enjoy themselves without feeling hurried.
We suggest planning your schedule around the ceremony time. The pine grove has a beautiful ‘golden hour’ from 3 pm to 5 pm, depending on the season. We suggest inviting your guests to arrive at the estate 30 minutes before the ceremony starts. During that time, refreshments will be waiting for them at the hilltop pavilion.
The open bar, which covers the cocktail hour, dinner, and dancing, usually lasts about four hours, but it can be extended to a five—or six-hour window.
Once the dancing wraps up, we’ll get the bonfire going for some cozy s’mores, inviting guests to bring their final drinks for some late night magic under the stars.
Yes, starting in 2026, we do host full-weekend weddings! While couples are still welcome to hold just their wedding day at our estate, we also host weekend weddings that can include a rehearsal dinner for 25 to 50 people on the evening before the wedding, as well as a post-wedding brunch on the late morning and early afternoon following the wedding day.
A full weekend event will give you and your loved ones plenty of time to connect and celebrate without any hassle or too much organization. If you’d like to add just a rehearsal dinner or just a post-wedding brunch to your wedding day, that is possible, too. We tailor the weekend of festivities exactly to your vision. And as we only host one event per weekend, we are available to meet all your needs.
Sure thing! We’ll arrange your ceremony rehearsal for the afternoon before your wedding day. Feel free to pick a time that works for you between 3 pm and 6 pm. Our wedding coordinator will guide the rehearsal to ensure everyone knows what to do. It’s also a perfect opportunity to bring any personal touches, outfits, or decorations you’d like!
A standout feature of a wedding at Roxbury Barn & Estate is the chance to enjoy a big bonfire on Spring Hill. We light it up after the dance party wraps up and the bar closes, making it the perfect grand finale. In the days before your big day, we prepare everything for the bonfire, and our team lights and monitors it. Plus, there’s a s’ mores table with all the essentials: chocolate, marshmallows, graham crackers, and extra-long sticks for roasting.
You can have the bonfire start as late as 11 pm on weekends and 10 pm on weekdays. Just a heads up, the bonfire fee is separate from the venue fee. If we can’t have the bonfire due to bad weather, we’ll refund you as long as it hasn’t been lit.
Wedding Coordination
Absolutely. Our expert coordination team manages all weddings at the estate.
From the moment you book our venue, Casper de Boer, our executive director and founder, will be your primary contact for all your planning needs. He has hosted nearly 300 weddings to date.
We provide couples with a comprehensive and trustworthy vendor list, sample timelines, seating suggestions, and so much more. Immediately, we also grant couples access to our online planning platform, where we will help them create a detailed timeline for the wedding day and, as the date approaches, collaborate on an online guest list and dinner diagram. We’re always available for calls, Zoom meetings, or emails.
Our dedicated wedding coordinator, Danyelle Visingard, starts working with you six months before the wedding day. She starts with an in-depth consultation, followed by check-ins, a detailed walk-through at the estate, and final vendor communications to ensure everyone is on the same page. She will be available to answer any questions you might have at any point in the process.
She guides the ceremony rehearsal the afternoon before the wedding day. On the wedding day, she manages logistics, adjusts and protects the timeline, welcomes the wedding party and any external vendors, helps tackle any last-minute challenges that arise, and ensures you have the absolute best time.
No, we do not work with external planners or allow for external coordination. With the coordination services we offer in-house and all the tools we share with our couples, a planner is not needed at all. Our in-house coordinators perform all event coordination, starting that process right after booking.
Yes, we maintain a very extensive and solid list of quality vendors. We’ve named it The Green List, and it’s available to all couples who choose our estate for their wedding.
The Green List focuses on all local quality specialists (photographers, florists, hair and makeup artists, deejays and entertainment, transportation, etc.) and is updated frequently. Of course, you’re welcome to bring in any professional, insured, and reputable vendor that is not on our list, but our Green List is a great resource for talented, vetted vendors who know our place.
Our Green List and any other recommendations we make are solely based on quality and experience – we will never offer or receive referral fees or incentives of any kind in exchange for favorable references. Period.
It’s a real game-changer!
The Roxbury Barn crew is truly the best at what they do and they made what could have been a stressful process such a fun, exciting, easy and laid-back experience.”
Lodging & Transportation
We don’t, but Roxbury and its surrounding villages and hamlets offer many options for hotels, inns, and private home rentals for you and your friends and family.
The Airbnb revolution has dramatically changed lodging in the Catskills in recent years, resulting in many excellent vacation rentals. All couples who book a wedding at our place receive our Lodging List: a comprehensive, detailed list offering insight into the best guest accommodations in Roxbury and its surrounding villages and hamlets (our list currently offers nearly 200 lodging options within a 10-mile radius).
We encourage couples to add their chosen lodging options from our Lodging List to their wedding website or share the convenient PDF with their guests.
Guests enter and leave the property through our main entrance on 615 County Road 41, where a parking attendant will welcome you. There’s parking space for approximately 60 cars. Our drivers, in solid 4×4 six-seater carts, pick guests up in the parking area and drive everyone to the hilltop pavilion, where things take off. (And just so you know: our drivers will keep driving any guests anywhere on our property for the rest of the event.)
Alternatively, we suggest arranging transportation for your guests from and to their accommodation through a shuttle service, using 15-passenger shuttle buses and/or minivans. Of course, we’ll give you recommendations for transportation services in the area. Shuttle buses and vans use the same driveway to the parking area.
Food & Beverage
No, Roxbury Barn & Estate is a full-range venue. Our chef and her culinary team will handle all your food requirements, from passed hors d’oeuvres and dinner to the wedding cake and mini-desserts. Chef Leah Detreville prepares delicious cuisine that is seasonal, sustainable, locally sourced, and fully customized to your preferences.
Yes, a food tasting is scheduled after you book our venue. We don’t offer food ‘packages’; instead, we tailor menus for each event. Our chef will first discuss your preferences and vision, specific dietary requirements, etc. Based on that conversation, she will create a range of menu options and an extensive tasting of all the foods for the day.
Much care goes into our tastings, which typically involve all food elements of the wedding day: passed hors d’oeuvres, first and second courses, and dessert options, while also offering you the option to taste the wines we’ll serve at your wedding. Based on couples’ feedback, our chef creates a fully personalized wedding menu.
No. We are a liquor-licensed venue that follows Alcoholic Beverage Control (ABC) laws and any requirements by the New York State Liquor Authority. We do not allow you to bring your own alcohol. Our bartenders offer handcrafted cocktails, carefully curated wines, craft beers, local hard cider, and complex and tasteful booze-free mixed drinks.
Booking & PAYMENTS
We do not hold dates on a tentative basis. Due to the high volume of inquiries, doing so would create gridlock for everyone involved. We also don’t book sight unseen. We value an in-person meeting before accepting any bookings, so we’ll always invite you for a site visit first. You will have a week from the date the contract is issued to sign the agreement.
To book the venue for your event, we require couples to sign a venue contract and make a non-refundable initial payment of $6,000 plus 8% sales tax.
The second and final venue fee payment is due seven months prior to the event date.
Six months before the wedding, the wedding coordination fee is due.
Four months before the wedding date, 40% of the estimated food bill is due.
The final guest count guarantee and the remaining food and bar payments are due one month prior to the wedding date. At this time, the balance for an optional large bonfire and a damage deposit of $1,500 are also due.
Event insurance for your wedding day is a standard requirement at most venues. This insurance helps protect your investment and may cover your costs if you unexpectedly need to cancel or are found liable for property damage or an injury that occurs during your wedding. Couples must obtain event insurance for $1,000,000 in liability, listing Roxbury Barn & Estate and its owners as co-insured. The cost of event insurance generally ranges from $150 to $250.
We also require general liability insurance and proof of liability coverage from external vendors. This general liability policy should cover property damage and personal injuries caused by the vendor, its employees, or subcontractors.
Weather Plans
Because of their high elevation, the Catskills have much lower humidity in the summer than coastal cities such as NYC. Even in July and August, evenings tend to cool off nicely.
Here in the high peaks of the Central Catskills, spring and summer start about three weeks later than in downstate New York. By early May, spring really kicks in, and everything starts turning lush and green. By mid-May, Roxbury Barn & Estate will start hosting its first events of the year. The second weekend of October concludes our event season: evening temperatures start dropping dramatically later in October, whereas in earlier months, evenings tend to be comfortable, and fall foliage also tends to peak in early October in the Central Catskills.
We are prepared for whatever the weather brings our way. And with today’s weather and radar apps, it’s really easy for us to predict a local shower, and help plan around it.
If there’s a chance of rain before the ceremony starts, we’ll temporarily cover the ceremony setup so the chairs stay dry. We do the same with the bonfire. Once the rain passes, it’ll take just minutes to get the pine grove ready again for a dry and beautiful outdoor ceremony. We also have more than enough clear umbrellas on hand to keep your guests dry during a little sprinkle.
If it were to rain continuously during the ceremony, you could have your ceremony in our pavilion on top of Spring Hill. It’s a beautiful roofed structure on a 40-by-30-foot wooden deck, offering stunning mountain vistas. Our roofed dining terrace offers plenty of space for a sit-down dinner for a party of up to 140, with space left for a first dance, speeches, etc.
And the two-floor, climate-controlled carriage barn offers plenty of space for dancing on the main floor, with a classy lounge area on the balustrade upper level.
