Pricing

Photo by Brooke Miller

Clear & complete pricing.
no financial surprises.
no upsells.

Planning your wedding and feeling like you’re drowning in pretty pictures with zero actual prices? Read our blog post on what you need to know before booking.

how to budget your wedding venue

2026 Pricing

VENUE & TEAM

WEDDING COORDINATION

FARM-TO-TABLE FEASTS

CRAFT BAR SERVICES

Photo by Daryl Getman

This venue and team are special!

“The team here over-delivered. I could wax poetic endlessly about what made the day special, but if you’re reading this, you are in the kindest, most capable hands. Get married here.”
— Remy

Our multi-locations venue & team

2026

Saturday or Sunday: $17,500

Two-Day Weekend: $18,500

Three-Day Weekend: $19,000

Holiday Monday: $15,500

Monday or Thursday: $14,500

The venue and team fee at Roxbury Barn & Estate in Upstate NY

INCLUDED IN THE VENUE & TEAM FEE:

  • Our dedicated 15+ person venue team to ensure your day runs seamlessly
  • Beautiful ceremony space at our Pine Grove
  • Cocktail hour at the Hilltop Pavilion
  • Reception dining at the roofed Terrace
  • Dance party space in the Carriage Barn
  • Get-ready Cottage a charming Cottage tucked away on our estate
  • All furniture and equipment at every location
  • Golf cart transportation with drivers throughout your event
  • High-speed WiFi available everywhere
  • Backup power systems for peace of mind
  • Comfortable restrooms conveniently located near all venue locations
  • Professional sound systems and portable PA equipment
  • Stunning lighting thoughtfully placed throughout the property
  • Climate control (AC & heating) in the Carriage Barn

PARTY SIZE:

Weekend events (Saturday or Sunday): 80-140 guests (including couple and children)
Weekday events (Monday or Thursday): 50-100 guests (including couple and children)

PAYMENT DETAILS:

A first venue fee payment of $6,000 is due upon booking. The second and final venue fee payment is due seven months before the event date. The fee is subject to 8% sales tax.

Explore our locations
More on our team & Services

All planning
tools &
wedding
coordination

2026

Planning Tools & Wedding Coordination: $4,500

The wedding coordination and planning tools fee at Roxbury Barn & Estate

COORDINATION SERVICES & PLANNING TOOLS:

Our Planning Team:

Casper de Boer, Executive Director guides you from day one with comprehensive planning tools and a personalized online platform where we’ll collaborate on every detail, starting with your wedding timeline. He’s always available for guidance and support.

Danyelle Visingard, Wedding Coordinator begins working with you six months before your wedding and stays by your side throughout your entire wedding day. Our goal is to make planning your wedding both fun and stress-free.

OUR WEDDING COORDINATION SERVICES INCLUDE:

  • Detailed consultation to understand your vision
  • Collaborative timeline development tailored to your day
  • Regular check-ins throughout your planning journey
  • Comprehensive venue walkthrough covering every planned detail
  • Custom dinner floor plan creation
  • Guided ceremony rehearsal to ensure everything flows perfectly
  • Full on-day logistics management
  • Vendor coordination and communication on your behalf
  • Personal décor setup on your wedding day
  • Last-minute problem solving so you can focus on celebrating
  • Reception flow management to keep your party seamless
  • Complete support from arrival to farewell

OUR ONLINE PLANNING PLATFORM OFFERS:

  • Comprehensive planning checklist for your entire journey
  • Style guide to help define your vision
  • Vendor contact database for easy reference
  • Collaborative timeline including every weekend detail
  • Final guest list management
  • Interactive floor plan creation

OUR PLANNING TOOLS (AVAILABLE AT BOOKING):

  • The Green List: Our curated, trusted vendor directory
  • Lodging Guide: 180+ local accommodation options
  • Sample timelines for inspiration
  • Dinner layout examples

IMPORTANT NOTES:

Our professional event coordinator and our executive director coordinate and lead all weddings at the estate. We do not accept external coordination.

The coordination fee is due six months before the event date and is subject to 8% sales tax

meet our coordination team

Farm-to-table feasts

2026

Wedding Day:
Passed Hors d’Oeuvres, Market Table, Appetizer, Choice of Four Main Courses: $135 p/p

Wedding Day:
Desserts starting at $12 p/p

Wedding Day:
Optional Late Night Snacks: à la carte

Family-Style Rehearsal Dinner, including Dessert, Wine & Beer, Tea & Coffee: $145 p/p

Post-Wedding Brunch, including
Tea, Coffee & Prosecco: $55 p/p

Food services at Roxbury Barn & Estate, a full-range Catskills wedding venue

WEDDING DAY FOOD SERVICE DETAILS:

No hidden costs for tableware, glassware, furniture, staff, and cleanup — everything is transparently included.

COCKTAIL HOUR AT THE HILLTOP PAVILION:

  • Artisanal Market Table featuring locally sourced cheeses and charcuterie, house-made dips and spreads, roasted seasonal vegetables, fresh fruit, marinated olives, and our signature artisanal bread.
  • Passed Hors d’oeuvres: Choose four expertly crafted appetizers, customized by our chef to match your preferences.

SIT-DOWN DINNER AT THE ROOFED TERRACE:

  • First Course: All guests enjoy the same seasonal appetizer – either a fresh salad or soup – served with warm, house-baked bread and seasonal whipped butter.
  • Main Course: Guests pre-select from four options featuring locally sourced proteins and seasonal vegetables.
  • Elegant Presentation: Complete table settings with our full collection of tableware, silverware, glassware, and linen napkins for a refined dining experience.
  • Menu Development: Includes personalized consultation and comprehensive on-site tasting.

DESSERTS AT THE CARRIAGE BARN:

  • Wedding Cake Service ($12 per person) Custom cake designed in-house with your choice of design, flavors, fillings, and buttercream. Includes coffee and tea service.
  • Signature Dessert Table ($22 per person) An enchanting display of individual mini desserts, beautifully presented. Includes coffee and tea service. Add a two-tiered 6″ over 8″ wedding cake for an additional $3 per person.

OUR CULINARY PHILOSOPHY:

  • Chef Leah Detreville collaborates with you to create a completely personalized menu driven by seasonal ingredients and your preferences.
  • Pastry Chef Kristina Ugenti crafts beautiful, artisanal mini desserts using seasonal and local ingredients with an emphasis on natural, unprocessed flavors.
  • Dietary Accommodations: We happily accommodate most dietary needs when notified in advance. Our nut-free kitchen ensures safe dining for all guests.

ADDITIONAL SERVICES:

  • Vendor meals available at reduced rates
  • Children’s menu for guests 8 and under
  • Late nights snacks, tailored to your needs
  • Get-ready lunch at the cottage

PAYMENT DETAILS:

  • 40% first food services payment: Due 4 months before wedding date
  • Final payment & guest count: Due 1 month before wedding date
  • Tax & Gratuity: All food charges subject to 8% sales tax and 20% gratuity
  • Exclusive service: All food services provided exclusively by Roxbury Barn & Estate
More on our Food services

Craft bar services

2026

4-hrs Everything-but-Liquor:
premium wines, craft beers, local hard cider, sodas, and juices $60 p/adult

— Each extra hour of
Everything-but-Liquor: $ 12 p/adult

4-hrs Full Bar:
premium wines, craft beers, cocktails and mixed drinks with premium and local liquors, local hard cider, sodas, and juices: $70 p/adult

— Each extra hour of Full Bar: $ 15 p/adult

Bar services at a wedding at Roxbury Barn & Estate in Upstate NY

OUR BEVERAGE PHILOSOPHY:

We feature craft beers from small Upstate New York breweries, premium Old and New World wines, and specialty cocktails often with both small-batch spirits from regional craft distilleries and well-known premium liquor brands.

SERVICE OPTIONS:

  • Standard Service Window: 4-hour open bar (can extend to 5 or 6 hours)
  • “Everything-But-Liquor” Package: Premium wines (two whites, two reds, rosé), prosecco, five craft beers, one domestic beer, local hard cider, sodas, and juices.
  • Full Bar Package: Everything in the standard package plus cocktails and mixed drinks made with premium and local spirits, complete with mixers and garnishes.

SERVICE FLOW:

  • Upon Arrival: Complimentary infused water, iced tea, and lemonade (included in venue fee)
  • Bar Service: Begins after your ceremony and continues uninterrupted from cocktail hour through the evening, moving seamlessly from Hilltop Pavilion to Terrace to Carriage Barn.
  • Service Hours: Our bar closes at the end of the set open bar window, at 11 pm at the latest on weekend evenings and at 10 pm at the latest on weekday evenings. Guests may bring their final drink to our optional bonfire on Spring Hill, where complimentary water is provided.

ADDITIONAL DETAILS:

  • Youth beverages (ages 9-20): $30 per person for entire event
  • Children 8 & under: Complimentary beverages
  • Exclusive service: All beverages provided exclusively by Roxbury Barn & Estate
  • Payment: Full bar payment due 1 month before wedding date
  • Tax & Gratuity: All bar charges subject to 8% sales tax and 20% gratuity
more on our Bar Services

Optional

XL bonfire & s’mores

Setup, lighting, and monitoring
of a large bonfire with s’mores table: $750

The XL bonfire finale with s'mores table

BONFIRE EXPERIENCE:

Weather-dependent add-on service (not included in venue fee).

The Perfect Ending:
Our magical bonfire experience begins when the bar closes and the dance party comes to an end, creating the perfect end-of-night ambiance for s’mores under the stars.

What’s Included:

  • Complete XL-size bonfire setup on our scenic property
  • Full s’mores station with all the fixings
  • Sustainably sourced wood foraged from our 50-acre property, without ever taking down a living tree.

Payment Details:

  • Payment: Due 1 month before wedding date
  • Weather policy: Full refund issued if bonfire cannot be lit due to inclement weather
  • Tax: Subject to 8% sales tax
As seen on The New York Times, OUT magazine, Essense, The Cut, New York Magazine, and more.
Photo by Daryl Getman

Weekends & Midweek

Our wedding season runs from late May through mid-October, offering the perfect backdrop for your celebration. We host one wedding per weekend and offer a limited selection of midweek celebrations on holiday Mondays and Thursdays.

Weekend

EVENT DURATION
The wedding day on your weekend celebration can last up to eight hours, starting with your ceremony. The earliest ceremony start time is 3:00 PM, and all festivities conclude by midnight the latest. You’ll have the flexibility to choose your preferred time frame based on your open bar package.

FULL WEEKEND EXPERIENCE
While you’re welcome to celebrate just on your wedding day, we also offer full weekend packages that may include:

– Rehearsal Dinner: An intimate gathering for 25-50 guests on the evening before your wedding

– Post-Wedding Brunch: A relaxed celebration the morning and early afternoon following your wedding day

GROUP SIZE
Weekend celebrations accommodate 80-140 guests (80 adult minimum).

EVENING GUIDELINES
Amplified music in the barn is permitted until 11:00 PM
Our optional bonfire can be lit as late as 11:00 PM

CEREMONY REHEARSAL
The day before your wedding, our coordinator will guide you through a ceremony rehearsal and handle any item deliveries.

Monday or Thursday

TIME FRAME
Our select Monday and Thursday celebrations can last up to eight hours, beginning with your ceremony. The earliest start time is 3:00 PM, with the bar closing at the barn dance party by 10 PM the latest, and the optional bonfire wrapping up by 11 pm. Your time frame will depend on your chosen open bar package.

SINGLE-DAY CELEBRATION
Midweek weddings are designed as one-day events without rehearsal dinner or post-wedding brunch options.

GROUP SIZE
Midweek celebrations accommodate 50-100 guests (50-adult minimum).

EVENING GUIDELINES
Amplified music in the barn is permitted until 10:00 PM
Our optional bonfire can be lit as late as 10:00 PM

CEREMONY REHEARSAL
The day before your wedding, our coordinator will guide you through a ceremony rehearsal and handle any item deliveries.

how to budget your wedding venue
Photo by Kimberly Coccagnia

It has been an absolute joy working with you

“You have created a real-life fairy tale experience and continue to impress with the new additions. It inspires us to witness your joy and service embodied in all the barn offers. Thank you for entertaining all our emails and for your outstanding communication.”
— Greg & Anthony