Wedding Coordination

We make organizing your wedding easy and stress-free

Our range of helpful planning tools is available when you book our venue. We’ll collaborate on creating your timeline, and our executive director is always there to help you from day one. Our dedicated wedding coordinator starts working with you six months before the wedding day and has your back every minute of the big day. We make planning your wedding a fun and worry-free experience.

Wedding Coordinator

Danyelle Visingard

Our professional event coordinator, Danyelle, coordinates all weddings at the estate. With a solid educational background in event management and lots of experience, she collaborates on your day starting six months before the wedding date.

Danyelle has been with us since 2021 and has coordinated over a hundred weddings. She’s proven to be a wedding rockstar with a kind and caring personality; she’s detailed and calm while doing a meticulous job.

Executive Director

Casper de Boer

Casper is the founder, co-owner, and executive director at Roxbury Barn & Estate, and a pioneer in the Upstate wedding world. He and his husband started the business in 2012, and Casper will be hosting his three-hundredth event at the estate this upcoming summer.

He loves the hands-on aspects of creating events, finessing the property, and producing a full-service experience. Still, he’s most proud of the team of highly talented pros he’s put together over the years.

Happy married couple dancing at the bonfire at the end of the evening at Roxbury Barn & Estate in Upstate New York — photo by Our Two Hearts

So personable, talented and kind

“Casper, Danyelle, the whole RB&E Team, and ALL the vendors they recommended were just fantastic. Planning our wedding with these folks made it so much more enjoyable! We cannot thank this team enough for making our dream day a reality!”

— Mel & Greg

Our stress-free Process

Our planning tools, all our help along the way, and our full wedding coordination service are an integral part of our operation. Our professional event coordinator and our executive director coordinate and lead all weddings at the estate.

It all starts right after you book our place:

Getting the Ball rolling

Right from the start, our executive, Casper de Boer, helps you by mapping out the road ahead and providing all the practical information and planning tools you’ll need. He’ll set up a fully personalized online planning platform where we will share and develop the plans for your day.

Collaborative timeline development

As we get to know you as a couple, we’ll work together on a detailed wedding timeline that involves all aspects and addresses all vendor needs and requirements for the day. The timeline is updated throughout the planning process.

in-depth consultation

Six months before the wedding, our coordinator starts with an in-depth face-to-face or Zoom session with both of you. She advises you on vendors that haven’t been booked yet, helps you with any questions, and guides you through the rest of the process.

Check-ins

We’re here to support you throughout the entire planning journey. You can contact us anytime by email or phone with questions, ideas, or updates. We’ll provide prompt responses and guidance, ensuring your peace of mind.

Wedding Coordination at Roxbury Barn & Estate, a full-wedding venue

An In-Depth Walk-Trough

Our coordinator hosts a solid on-site walk-through in the months before the wedding, at a day and time that fits your schedule. We’ll go through every detail of your day while revisiting every site location at our venue.

a Detailed dinner floor plan

A month before the wedding, we create a thoughtfully designed floor plan for dinner based on your preferences. This includes table groups, assigned seating of guests, preferred meals, and any dietary requirements, for a flawless dinner service.

Final Vendor communications

Our coordinator handles communications with your vendors in the lead-up to your big day, shares our final timeline, and ensures everyone is on the same page.

Guided Ceremony Rehearsal

On the afternoon before the wedding, our coordinator conducts a walkthrough of your ceremony, guiding you and your wedding party through every step. We’ll also assist you with any drop-offs of personal items and outfits.

Ultimately, on your wedding day…

On your wedding day, our coordinator, backed by our talented service team, ensures the day unfolds seamlessly:

Coordination

Our coordinator manages all day-of logistics, and guides you throughout your wedding, from getting you settled in at the get-ready cottage to the night’s end.

Set-Up

Our coordinator sets up all personal décor items, such as ceremony programs, seating cards, menus, favors, etc., precisely as you prefer.

Last-minute changes

Our coordinator and our service team handle all of the nitty-gritty of a busy wedding day. Rain plans, umbrellas, and a full emergency kit for any day of need — we have it covered.

Your Comfort Guard

Our coordinator handles your logistics during photos, always has your back, and keeps you stress-free while you enjoy one of the best days of your life!

Detail-oriented, patient and professional

“Danyelle was incredibly patient and professional and navigated our colorful family with grace and efficiency.

She is awesome, detail-oriented, and thought of so many things I didn’t think of myself (and I’m already Type A!)”

— Jasmine

Some of Our Planning Tools

We’re available year-round for site visits and answers to all your questions. We also offer hands-on guidance and share solid, helpful resources with our couples:

Personalized Planning Platform

Our online planning platform helps couples, our coordinator and chef to collaborate on a timeline, menu, guest list,
dinner diagrams and much more.

The Check List

Our thorough start-to-finish Planning Checklist is specifically tailored to a wedding at our place. It’ll help you stay organized, giving you the guidance you need from day one.

The Green List

An extensive, detailed, and well-curated list of talented and vetted vendor recommendations makes finding your external vendors easy and reliable.

The Lodging List

Our Lodging List, with 200 of the best accommodations in the area, will make finding the right place to stay for you and your guests a breeze.

Testimonial Philip: "the venue coordinator was kind and organized" — Photo by Emily Lar

The most memorable, beautiful day of our lives

“Danyelle, the venue coordinator, was kind and organized and helped tremendously leading up to and during the day.

We were able to plan a perfect wedding, down to the last detail, due to the meticulous organization and experience of our host at Roxbury Barn (and the very helpful software they employ).”

— Philip

Our planning tools, all our help along the way, and our full wedding coordination service are an integral part of our operation. — Photo by Bethany & Dan Photography

Our Farm-to-Table Feasts

Frequently Asked Questions