Faq
Your wedding questions, answered
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Flow of the day
Wedding celebrations typically last six to eight hours at our place.
We recommend planning your ceremony during golden hour (3-5pm, depending on the season) when the pine grove has the best light. Have your guests arrive about 30 minutes early so they can mingle and grab some refreshments up at the hilltop pavilion.
Your open bar runs for four hours, covering cocktails, dinner, and all that dancing, but it can be extended to a five—or six-hour window for more party time.
Once the dancing wraps up, we’ll get the bonfire going for some cozy s’mores. Guests can bring final drinks to the bonfire.
Yes. We host just one event per weekend and offer celebrations of one, two, or three days. While couples are still welcome to hold just their wedding day at our estate, we also host weekend weddings that can include a rehearsal dinner for 30 to 60 people on the evening before the wedding, as well as a post-wedding brunch on the late morning and early afternoon following the wedding day.
If you’d like to add just a rehearsal dinner or just a post-wedding brunch to your wedding day, that is possible, too. We tailor the weekend of festivities exactly to your vision.
We’ll host your ceremony rehearsal on the afternoon before your wedding day. Feel free to pick a time that works for you between 3 pm and 6 pm. Our wedding coordinator will guide the rehearsal to ensure everyone knows what to do.
It’s also the perfect time to bring any special decorations, outfits for the wedding party, or personal touches you want to set up. Consider it your stress-free practice run!
We light a large bonfire on Spring Hill after dancing ends. Our team handles prep, lighting, and monitoring. Includes s’mores station with all supplies.
The bonfire can start as late as 11 pm. This is an add-on option. There’s a full refund if the weather prevents lighting.
Wedding Coordination
Yes. We’ve got you completely covered with our in-house coordination team who handles every wedding at the estate. Find all the details here.
No. We don’t work with external planners or coordinators. Our in-house team provides full coordination from booking through your wedding day—hiring an additional planner would duplicate services you’re already paying for.
Our coordinators handle absolutely everything event-related from the moment you book with us. You’re already getting the full-service treatment without the confusion of multiple people trying to manage the same event.
Yes. We’ve put together what we call “The Green List” – our carefully curated collection of talented local vendors that every couple gets access to.
The Green List is packed with top-quality specialists we’ve personally vetted: photographers who know how to capture our estate’s best angles, florists who understand our aesthetic, hair and makeup artists who work magic, DJs who know how to read a room, reliable transportation companies, and basically every other type of vendor you could possibly need.
Of course, you’re totally free to bring in any professional, insured, and reputable vendor who isn’t on our list. But the Green List is a resource full of talented professionals who already know our space inside and out, which can make your planning process way smoother.
Every single recommendation we make is based purely on quality and experience. We never take referral fees, kickbacks, or any other incentives in exchange for recommendations.
Accessibility
Planning around accessibility can feel overwhelming, especially when you’re working with a hillside venue. We’ve got this covered, and your guests are going to feel completely taken care of.
Our property sprawls across some gorgeous hillside terrain, but we never leave anyone behind. We’ve got two six-seater carts plus golf carts that basically act as your personal chauffeurs all through the event. Need to transport a wheelchair? No problem – our cargo units handle foldable wheelchairs easily.
Here’s what we love about our setup: our drivers aren’t just there for arrival and departure. They’re constantly cruising around, keeping an eye out for anyone who’d rather ride than walk.
The ceremony happens in our dreamy pine grove. We can drive right up to the entrance, and from there it’s just a quick 40-foot walk to the seating area. The ground is covered in soft pine needles, making it easy for wheelchairs to navigate.
Cocktail hour moves up to our hilltop pavilion, which has two ramps leading onto the deck – no steps, no stress.
Dinner is served on our dining terrace with smooth concrete floors and wheelchair-accessible restrooms right nearby.
The after-party happens in the lower level of our carriage barn, accessible via a seamless ramp. The entire main floor – dance floor, bar, and accessible restroom – is yours to enjoy.
Everything connects via hard-packed gravel paths, and we’ll have someone on arrival to ensure everyone receives the VIP cart treatment if they want it.
Since we’re nestled in the beautiful Catskills wilderness, shoe choice definitely matters.
Mountainside setting, crushed stone pathways, and a ceremony in an actual forest grove with soft pine needle floors. Stilettos and this terrain? Not the best match. Those spike heels will sink right into the natural ground, making for an uncomfortable experience.
What works better? Think wedges, block heels, cute strappy sandals, or even elegant flats. Your guests will thank you for the heads up, and they’ll look fabulous while staying comfortable on our terrain.
It’s a real game-changer!
“There’s just something so rewarding in finding a group that is the best at what they do and putting full trust in them to make it better than you could have done yourself!
The Roxbury Barn crew is truly the best at what they do and they made what could have been a stressful process such a fun, exciting, easy and laid-back experience.”— Shannon
Lodging & Transportation
We don’t offer on-site lodging. The area has extensive options—boutique inns and hotels, and hundreds of vacation rentals. Couples who book our place receive our Lodging List with 180+ vetted options within 10 miles.
Your guests will arrive at our main entrance (615 County Road 41, Roxbury, NY 12474), where our parking attendant will greet everyone. We have space for about 60 cars.
From there, our drivers hop into action with our trusty 4×4 six-seater carts, whisking everyone up to the hilltop pavilion where the magic begins. These drivers become your guests’ best friends, ready to provide rides anywhere on the property throughout the wedding festivities.
Pro tip: Many couples arrange shuttle service from guests’ accommodations using 15-passenger buses or minivans. We’ve got great recommendations for local transportation companies that know our property and the surrounding area well.
Food & Beverage
No. We’re a full-service venue with an in-house culinary team. Our chef creates seasonal, locally-sourced menus customized to your preferences.
We are all about seasonal, sustainable, locally-sourced cuisine that’s completely customized to what you love.
We accommodate any dietary requirement for your wedding—whether for individual guests or your entire menu. Our chef specializes in creating personalized menus that ensure every guest enjoys a good dining experience, regardless of allergies, dietary preferences, or cultural requirements. We run a nut-free kitchen.
We believe outstanding food is essential to a memorable wedding, and no guest should miss out. Whether your guests have allergies, follow specific diets (vegan, vegetarian, gluten-free, dairy-free), or observe religious or cultural food traditions, Chef Leah will work closely with you to design a delicious menu perfectly tailored to your celebration.
Yes, for weekend weddings, our chef reviews your preferences and dietary needs, creates menu options, and then conducts a comprehensive tasting covering apps, all courses, and dessert. She finalizes your menu based on your feedback.
We’re a fully licensed venue. NYS Liquor Authority regulations prohibit outside alcohol. We offer handcrafted cocktails, curated wines, local craft beers, cider, and non-alcoholic options.
Booking & PAYMENTS
We do not hold dates on a tentative basis. We also don’t book sight unseen. We value an in-person meeting before accepting any bookings, so we’ll always invite you for a site visit first, so you can actually picture your big day here. Once you fall in love with the space, you’ll have a full week from when we send the contract to make it official.
We’ve structured our payment timeline to make things as manageable as possible while ensuring everything runs seamlessly for your big day. Here’s how it works:
To secure your date: Sign the venue contract and make your initial payment of $6,000 plus 8% sales tax (this investment is non-refundable, so make sure you’re all-in).
Seven months before: Your second and final venue fee payment is due.
Six months before: Time to pay the wedding coordination fee.
Four months before: We’ll need 40% of your estimated food bill.
One month before: Your final guest count guarantee and remaining food and bar payments are due. If you’re adding our epic large bonfire, that payment is due now too, along with a $1,500 damage deposit (which you’ll of course get back as long as long as there are no serious damages).
Event insurance is like a safety net for your investment. It’s actually standard at most quality venues these days, not just ours.
This coverage has your back if you need to cancel unexpectedly or if someone gets hurt during your celebration. We require $1,000,000 in liability coverage with Roxbury Barn & Estate, and our owners listed as co-insured. Most couples pay between $150-$250.
We also ask that any outside vendors you bring in carry their own general liability insurance. This protects everyone involved and ensures any property damage or injuries caused by vendors or their teams are properly covered.
Weather Plans
The Catskills weather is great for celebrations. Thanks to our elevation, we dodge that sticky, oppressive humidity that makes summer weddings miserable in places like NYC. Even during the hottest months of July and August, evenings cool down beautifully—your guests will actually be comfortable dancing the night away.
Fair warning, though: spring and summer arrive about three weeks later than they do downstate. Early May is when everything starts getting gorgeous and green, so we kick off our event season during the second half of May. We wrap things up after the second weekend in October, right after the fall foliage peaks and before those evening temperatures start getting seriously chilly.
Rain on your wedding day? We are prepared for whatever the weather brings our way. With today’s weather apps, we can see exactly what’s coming and plan around it.
If there’s even a chance of rain before your ceremony, we’ll cover everything up so your chairs stay perfectly dry. The same goes for the bonfire setup. Once the weather clears—and it usually does pretty quickly during our event season—we can have the pine grove ceremony-ready again in just minutes. Plus, we have more than enough clear umbrellas on hand for any light sprinkles.
But what if it really decides to pour? No problem. Your ceremony can move to our pavilion on Spring Hill—a gorgeous roofed structure on a 40-by-30-foot wooden deck with mountain views. For dinner, our covered dining terrace comfortably seats up to 140 guests with plenty of room left over for your first dance and speeches.
And when it’s time to party? Our two-story, climate-controlled carriage barn offers amazing space for dancing on the main floor, plus a sophisticated lounge area on the upper-level balcony.
The care and attention to detail they put into their service is remarkable
“Casper, Danyelle and their team did an excellent job at not only creating a perfect venue space but also giving us the confidence and reassurance of having a beautiful and stress-free day.”
— Kade