venue fees and what's included

Venue rates

2023 venue fee

Saturday or Sunday

$16,000

plus catering starting at $125 p/p
& bar starting at $37 p/p

Monday or Thursday

$9,000

plus catering starting at $125 p/p
& bar starting at $37 p/p

Holiday Monday

$10,000

plus catering starting at $125 p/p
& bar starting at $37 p/p

  • Scroll down for a complete overview of what’s included.
  • Weekend: Minimum party size for a Saturday or Sunday is 80 adults, maximum size is 140 people (this is a hard number). A maximum eight-hour window of time is available for your celebration (to be planned between 3pm and midnight).
  • Midweek: Minimum party size for a Monday or Thursday event is 50 adults, maximum size is 100 people. A five-hour window of time is available for your celebration (to be planned between 3pm and 9pm), and optionally and at an additional charge, you may add an hour for a large-size bonfire as the finale of the evening (wrapping up by 10pm the latest).
  • Optional: The venue fee does not include the weather dependent setup and monitoring of a large-size bonfire ($750), or the setup, lighting and cleanup of paper bag luminarias leading from the carriage barn to the bonfire on Spring Hill ($250).

Sales tax & gratuity: the venue fee and all services are subject to 8% sales tax. Bar and catering fees are subject to 20% gratuity.

Availability: for available 2023 dates, please contact us.

Readily available, accommodating, and genuinely nice people to work with.

Christine

Here’s an overview of all locations, facilities and services included in the venue fee:

Included locations:

The 1851 Carriage Barn

Uniquely curated event spaces for your dinner and dance party in our boldly redesigned wooden carriage barn, flanked by a graveled outdoor courtyard.

The Pine Grove: your ultimate forest wedding ceremony spot

The Pine Grove

The ultimate ceremony spot. The tall pine trees sit at the edge of our 30 acres forest, creating the majestic feel of a natural cathedral.

The Hilltop Pavilion

Our 40×30 ft oak wood pavilion offers a lovely mountain vista, and is the perfect spot for a classy cocktail hour, or for a roofed ceremony during rainy weather.

Two prep rooms to get ready for the wedding

Two Ready Rooms

The couple (or wedding party) may use two rooms and a bathroom on our property to get ready.

Catskills mountains, fields and ponds

The Lush Estate

Enjoy the lily ponds, old stone walls, rambling brook, rolling meadows, forests and mountain views which are all part of our expansive estate.

The Secret Garden at Roxbury Barn and Estate

The Secret Garden

Capture your First Look or formals in our Secret Garden, a sheltered oasis of perennials.

Included help and guidance:

Day-Of Coordination

We are here to help you! Coordination during the wedding day is included, as is year-round availability for site visits, and answers to all your questions along the way.

extensive and reliable vendor list

The Green List

An extensive, detailed and well-curated list of vendor recommendations makes finding your external vendors easy and fun.

Helpful service staff at your wedding

Courteous, Helpful Staff

Our service staff offers warm and genuine hospitality, setting up and breaking down, welcoming and guiding all guests, and keeping things tidy.

Lodging at your Catskills destination wedding

The Lodging List

Our Lodging List with over 100 of the best accommodations in the area will make finding the right place to stay for you and your guests a breeze.

Time for a Ceremony Rehearsal

We’ll make time during the Friday previous to your wedding day to drop off items and have a ceremony rehearsal.

Online Planning Platform

Get your guest list and seating plan worked out easily on our online planning platform, in collaboration with our caterer and venue director.

Included services and facilities:

Carts with drivers at your wedding

Two Carts with Drivers

Our two 6-person carts with drivers are available from the moment guests arrive for the festivities until the end of the wedding day, driving anyone anywhere on our estate.

AC and heaating at your country wedding

AC & Heating in the Barn

Our warm-air furnace and air-conditioning systems always keep the barn comfortable, even on a chilly fall evening or during a heatwave.

Real, comfortable restrooms at your wedding

Comfortable Restrooms

Beautiful, spacious, fully integrated, real restrooms inside the barn, with separate sections for the ladies and the guys.

Secure Backup Power

A total of 400 amps for your event, and our standby generators offer fully automated backup power in the rare case of a blackout.

Wi-Fi and phone access

WI-FI and Phone Access

With WI-FI in and around the barn and a phone line freely accessible, you and your guests stay connected to “the real world.”

All Dinner Chairs & Tables

Beautiful wooden, white-washed dinner tables and cushioned dinner chairs are available to seat your guests for dinner: inside the barn, or out on the courtyard.

On-Site Parking Area

Your guests arrive at our parking area through a forest road on our property. There’s parking space for up to 60 cars.

Vintage Ceremony Chairs

140 vintage wooden folding chairs will be set up for your ceremony at our pine grove, in any configuration you’d wish.

Inhouse Audio System

Four Behringer Eurolive speakers are installed in each corner of the dance floor. (Of course, deejays are welcome to bring in their own gear as well.)

Lights Galore

All is beautifully lit: with color changes and vibrant hues inside the barn, and hundreds of warm glowing lights all around our property.

All outdoor furniture is included

All Outdoor Furniture

A range of outdoor furniture: benches, chairs, side tables, a lounge set, and Adirondack chairs, at the pavilion, bonfire pit and courtyard.

Portable Audio Systems

Two portable sound systems with mics for amplification in the pine grove, and for background music in the pavilion.

Fully outfitted bar

A Fully Outfitted Bar

The carriage barn offers a large, stylish, well-equipped bar with white stone bar top and back shelves, and gorgeous lighting.

second bar available at pavilion

Second Bar on Spring Hill

Second permanent bar with white stone bar top at the Hilltop pavilion, used during guests arrival and cocktail hour.

an 8-hour window for your wedding

Plenty of Time to Celebrate

You may set an 8-hour time window for your Saturday or Sunday celebration, and a 5-hour window on Monday or Thursday.

setup and cleanup is included

Setup & Cleanup is on Us

We want you to have a carefree celebration from start to finish. So we’ll do all the setup and cleanup.

Optional extras:

extra large bonfire

XL Bonfire

Bonfires at our place are large and spectacular. Setup, lighting, and monitoring of a large-size bonfire: $750

paper bag luminarias at your wedding

Paper bag luminarias

Setup and lighting of a meandering line up of flickering luminarias leading up to the fire pit, creating a magical, guiding path: $250

Overview of all that is included in the wedding package at Roxbury Barn and Estate

Photo by Forever Photo NY

What’s not included:

Catering
All catering is executed by our exclusive caterer, Ate O Ate. Find all catering details here.
Bar
All bar services are provided by Roxbury Barn and Estate. Find all bar details here.
Tableware
Tableware (plates, glasses, silverware) gets rented for the event, fully tailored to your preferred style and color scheme. Rentals usually start around $7 per person and upwards, and are organized for you by Ate O Ate Catering.
Lodging
See our Practical Information page to learn more about the wide range of accommodation options in our area.

For your choice of entertainment, florists, stylists, photographers, transportation options and more, our independent and reliable Green List is made available exclusively to couples who have their wedding at our place. It offers an extensive, wide range of great vendors, guiding you to all the best our area has to offer.

For available 2023 dates, please contact us.

All rates are subject to change without prior notice.

We couldn’t believe just how much better it could get.

Brent

What's not included in the venue fee