Booking the Estate
In order to reserve the estate for your event, we require that couples sign a venue contract and pay a non-refundable first payment of $3000. Couples have two weeks from the date they receive the contract to send us the first payment to finalize their reservation. We accept checks only. We do not accept bookings sight unseen, so we’d invite couples over for a tour of our estate.
The remaining rental fee for a full day weekend event (the rental fee minus the first payment) will be due eight months before the event. One month before the wedding date, the balance for any extra services are due (such as a bonfire with s’mores table, and a set of 150 luminaries), as is a damage deposit of $1500. Final guest number guarantee and bar payment are also due one month prior to the full day event.
Catering Booking Process
Starting our 2019 season, The Roxbury Barn & Estate is thrilled to partner with Ate O Ate as our exclusive caterer. Ate O Ate accommodates all culinary and dietary preferences. Their full event catering menu starts at $95 per person. All catering charges are subject to 20% gratuity and 8% sales tax. All food for the event must be purchased from Ate O Ate Catering.
Once a package is agreed upon, Ate O Ate generates a contract, requiring a 20% non-refundable down payment. An interim payment of an additional 20% is due six months prior to the wedding date. Final guarantee and final payment are due one month prior to the wedding date.
Holding a Wedding Date
Sorry, due to the high volume of inquiries, The Roxbury Barn & Estate is not able to hold dates until couples book their wedding. We also don’t book sight-unseen, so we’ll always invite you for a site visit first.
Termination of a venue contract more than eight months before the start of the weekend event date will result in forfeiture of the first payment of $3000. Termination within eight months from the full day event day will result in forfeiture of the entire rental fee.
Obviously, we’re well insured. As is common, couples are required to obtain event insurance for $2,000,000 in liability, listing The Roxbury Barn & Estate and its owners as co-insured. We require general liability insurance and proof of liability insurance from external vendors, with a general liability policy covering property damage and personal injury caused by the vendor, its employees or sub-contractors.
Ceremony Rehearsal and Deliveries
Drop offs, decorating, or a ceremony rehearsal can be planned on the afternoon previous to your weekend wedding day, between 3pm and 7pm. Estate staff will be available to assist. Client-hired vendors must load-in and load-out on the setup day or the day of the event. We offer couples an extensive Vendor Policy Sheet, with lots of handy information and policies regarding our place for a wide variety of vendors.
All photos on this page are by Jean-Laurent Gaudy jeanlaurentgaudy.com